Organizing and holding press events at the IFEMS venue

Congress Hall 2 is the site of all press events: press conferences, briefings, and signing ceremonies.

Total area of the hall: 105 m².
Location: FEFU, Building B, Level 6.
Capacity of hall: 6-seat panel, 60 seats
Technological infrastructure:
Sound amplification equipment: conference communication systems on the panel, wireless microphones, press boxes, and simultaneous translation equipment.

The following services are offered when booking the agreement signing ceremony hall:

• provision of an equipped hall for up to 15 minutes;

• protocol and organizational support for up to three agreement signing ceremonies;

• provision of services to organize and hold:

  • preparation of the hall for the agreement signing ceremony;

  • administration of the hall during the event;

  • announcement of the event among media representatives accredited for the IFEMS.

• notification of media representatives accredited for the IFEMS;

• distribution of announcements about the agreement signing ceremony in the press centre;

• inclusion of the ceremony in the press event schedule.

* Events in the agreement signing ceremony hall are only held with protocol and organizational support. An application must be completed to rent the agreement signing ceremony hall along with an application for protocol and organizational support services.

Applications for renting the hall are accepted until 26 July 2018.

UNIQUE OPPORTUNITIES TO SIGN AGREEMENTS ON THE SIDELINES OF THE IFEMS

Signing agreements at the IFEMS venue enables participants to:

• hold the signing ceremony in a fully equipped and specially prepared room;

• receive a package of highly professional protocol and organizational services for signing ceremonies;

• publicly document a company’s cooperation with Russian and foreign partners on the sidelines of the largest event in the Russian shipbuilding industry;

• ensure broad coverage of the signing ceremony in the Russian and foreign media.

AGREEMENT SIGNING CEREMONY SERVICES

Services include:

• drafting a script for signing ceremonies;

• coordination of the ceremony details;

• monitoring adherence to the ceremony’s script;

• providing instructions to all ceremony signatories and participants on how to successfully adhere to the approved script;

• ceremony moderator services;

• signatory assistant services;

• provision of folders with the emblem of the Roscongress Foundation;

• provision of pens with the emblem of the Roscongress Foundation;

• provision of nameplates for signatories on tables;

• press briefing after the ceremony (if necessary).

APPLICATIONS FOR PROTOCOL AND ORGANIZATIONAL SUPPORT FOR THE AGREEMENT SIGNING CEREMONY

An application form must be downloaded and completed in order to utilize the services offered for organizing and holding signing ceremonies.

The applications have been drafted in a clear and convenient form that allows for collecting the information required to start working on preparing the event.

Application submission procedure:

• The completed form should be sent to the single email address for the submission of applications: anna.shklyarova@roscongress.org

• Applications are reviewed within 2 business days.

• Applications are accepted until 26 July 2018.

Upon receiving the application, our employees will contact you to clarify information and discuss organizational issues.

For multiple consecutive signings, individual applications need to be completed for each agreement to be signed and sent to the aforementioned email address.

LIVE MEDIA STAND

The live media stand is intended to facilitate communication between the participants in the official IFEMS programme and members of the media. It is designed in the corporate style of the IFEMS.

Location: FEFU. Building B. Level 6

It is provided free of charge and no booking is required.

Organizers of press events send out a newsletter to media members accredited at the IFEMS.

CONTACT INFORMATION

If you need to clarify any information or organize work, please contact the responsible employee of the Roscongress Foundation by phone or email:

Anna Shklyarova
Email: anna.shklyarova@roscongress.org
Tel.:    +7 (931) 314 62 47