About the Forum

About the Russia–Africa Economic Forum

The Russia–Africa Economic Forum will be held on the sidelines of the Russia–Africa Summit.

The Forum will be an important and much sought-after step towards creating favourable conditions for promoting trade and economic relations with African countries and will also facilitate diversification of the forms and focuses of Russian–African cooperation.

The event will be attended by African Heads of State and government officials, leaders of Russian, Eurasian and international business communities, as well as representatives of governments and economic integration organizations from Africa.

Forum dates and venue

The Russia–Africa Economic Forum will be held on 23–24 October 2019 at the Olympic Park Main Media Centre in Sochi.

Address: 1, Olimpiysky Prospekt, Sochi, Adler

More detailed information about the Main Media Centre is available in the Forum venue section.


Forum organizers

Organizing Committee

Chairman of the Organizing Committee of the Russia–Africa Summit and the Russia–Africa Economic Forum is Russian Presidential Aide Yury Ushakov.

Vice-Chairman of the Organizing Committee – Executive Secretary is Russian Presidential Advisor Anton Kobyakov.

The Roscongress Foundation

The Roscongress Foundation is a socially orientated non-financial development institution and a major organizer of international conventions, exhibitions and public events.

The Roscongress Foundation was founded in 2007 to promote development of Russia’s economic potential and its national interests, and to boost the country’s image. One of the Foundation’s roles is comprehensively to evaluate, analyse and cover issues on the Russian and global economic agenda. It also offers administrative services, provides promotional support for business projects and attracting investment, and helps foster social entrepreneurship and charitable initiatives.

Each year, the Foundation’s events draw more than 80,000 participants from 203 countries, with more than 10,000 media representatives working on-site at various Roscongress venues. The Foundation benefits from analytical and professional expertise provided by 2,500 people working in Russia and abroad. In addition, it works in close cooperation with economic partners from 93 countries worldwide.

Information about other events is available on the Roscongress Foundation website.

Programme

The business programme will include a plenary session and a series of roundtables and panel discussions.

Detailed information about the business programme will be published in the Programme section of the official website closer to the time of the Forum.

Eхhibition

A partner and exhibitor exhibition will be organized as part of the Forum.

The Russia–Africa Economic Forum Exhibition is a key platform for demonstrating achievements and potential opportunities in economics, science, the environment and culture.

Exhibition participants will present landmark projects and advanced technologies in the mining and chemical industries, engineering and energy, agriculture and transport, healthcare, the military-industrial complex, and other areas with potential for developing investment and export between Russia and Africa.

Contact:

Victoria Kirilova (Mayorova)

Head of West Section of the Exhibition Projects Directorate, Roscongress Foundation

Email: victoria.kirilova@roscongress.org

Participating in the Forum

Applying to participate in the Forum

Only those individuals who have received an invitation from the Organizing Committee may attend the Forum.

Interested parties must submit an application to participate.

Participant applications will be reviewed by the Organizing Committee. If approved, applicants will receive an invitation and an information letter giving the username and password to their personal web office and details on how to confirm participation.

The Organizing Committee reserves the right to refuse an application without explanation.

Participation in the Russia–Africa Economic Forum is free.

Declining participation in the Forum

If participants have received an invitation and previously confirmed their participation but no longer plan to attend the Forum, they are requested kindly to officially decline participation via the personal web office or by informing their contact person at the Roscongress Foundation.

The username and password for the personal web office are included in the Forum invitation letter.

Substitution of participants

A participant may only be substituted with the approval of the Forum Organizing Committee. The designated contact person at the Roscongress Foundation must be notified if an individual who has confirmed their participation is unable to attend the Forum for any reason.

The relevant contact information may be found in the personal web office and the Forum invitation letter.

Participating in the Forum as a moderator or speaker

To participate in the Forum as a moderator or speaker, an application should be sent to the programme preparation working group at programme@roscongress.org. Applications must include the participant’s contact details, position and organization, plus a brief abstract of their talk on the selected topic.

If the application is submitted after the Forum programme architecture has been published online, please indicate precisely where the talk would fit within the programme. For more information, please contact the Forum information centre: +7 (495) 777 0511.

Forum partner status

The prestigious status of Forum Partner is bestowed on successful companies and renowned participants in the business community.

Becoming a Partner provides excellent business promotion opportunities at the Russia–Africa Economic Forum. These include unique business programme participation packages, presentations of company accomplishments and upcoming projects, the chance to organize business events or press conferences, information support from the Forum and participation in cultural and sporting programmes.

Companies interested in becoming a Forum Partner should contact the Marketing and PR Directorate:

Andrey Reut

Deputy Director, Director for Marketing and PR

Tel.: +7 (495) 640 4440, ext. 334

Email: partners@roscongress.org

Personal web office

Personal web office on the Russia–Africa Summit and Forum website

The personal web office is the participant’s very own section of the official Russia–Africa Summit and Forum website and offers a range of features allowing them to schedule their time at the Forum.

Username and password for the personal web office (for registered participants only)

A personal username and password are required for accessing the personal web office. Once a participant’s data has been processed, they will receive an invitation to the Forum and a letter containing their username and password.

Should a participant lose or forget their username and password, they may ask their contact person at the Roscongress Foundation to reissue the information. The contact person’s details may be confirmed by calling the Forum information centre: +7 (495) 777 0511.

Confidentiality of data in the personal web office

The Russia–Africa Economic Forum adheres strictly to legal requirements for the protection of every participant’s personal data.

The personal web office has been developed using SSL data encryption to ensure the security and confidentiality of participants’ personal data.

Processing of personal data

Forum participants must confirm their consent to the processing of their personal data before completing the application form or when first logging into their personal web office.

The conditions for personal data processing may be found in the Participate in the Forum section.

Consent to posting of information (publication)

Once a participant confirms their participation in the Forum via the personal web office, they will be given the opportunity to consent to having information about themselves published on the Forum website.

Features in the personal web office

Participants may use their personal web office to:

  • Edit their personal data;
  • Upload a badge photo;
  • Submit a request for services;
  • Submit a request for accreditation of personal vehicles;
  • Confirm the participation in the events of cultural programme.
Changes to the personal web office

Personal information may be edited in the personal web office. If changes need to be made to fields that may not be edited, the participant’s contact person at the Roscongress Foundation should be notified. The relevant contact information may be found in the personal web office or in the information letter with invitation to the Forum.

Badge photograph

Participants may upload a photograph for their badge in the personal web office. A photograph is required to receive an accreditation badge.

Photograph requirements:

  • In colour, on a light background;
  • 480×640 pixels in size;
  • Image format: jpg or jpeg;
  • Frontal view of the participant’s entire face, with no head covering;
  • Subject’s face must make up at least 70% of the image.
Mobility assistance at the Forum venue

If a participant requires mobility assistance at the Forum venue, a relevant request should be submitted via the personal web office at least three days before arrival.

Accessing the Forum venue

Accreditation procedure

The accreditation process involves submission of a completed participation application, approval by the Forum Organizing Committee, and issue of an accreditation badge.

Forum venue access rules

In order to avoid any inconvenience when accessing the venue, participants are advised to leave any items prohibited at the Russia–Africa Summit and Economic Forum venue at their accommodation or in their personal vehicle.

A full list of prohibited items will be published on the website closer to the time of the Forum.

Participant accreditation badge

The badge is a pre-programmed proximity card, a unique key linked to the participant’s information in the Forum’s database. The badge contains the holder’s name and surname in English, their organization, level of access, and photograph, as well as the Forum branding.

Accreditation badges are issued to specific individuals and are not transferrable. A participant should keep their badge and ID with them at all times during the Forum.

Conditions for badge issue

Before collecting their badges, participants are advised to ensure that:

  1. Participation in the Forum is confirmed via the personal web office;
  2. Personal information provided in the personal web office matches the participant’s ID (passport) exactly;
  3. A badge photo has been uploaded to the personal web office (colour photo against a light background, photo size 480x640 pixels, file format – jpg or jpeg, full-face photo with no headgear, with the image taking up at least 70% of the photo).

During the accreditation procedure, personal data is processed. Processing takes a minimum of 1 day.

Participants may check whether their accreditation badges are ready for collection in the personal web office, via their contact person at the Roscongress Foundation, or by calling the Forum information centre: +7 (495) 777 0511.

Document required for collecting the participant badge

A participant badge may only be collected upon presentation of the identification document (passport) indicated in the personal web office on the Forum website.

If there have been any changes to a participant’s ID since the application was submitted, the participant should make the necessary changes to the data in the personal web office.

The participant’s contact person at the Roscongress Foundation should be notified if changes need to be made to fields that may not be edited.

When issuing badges, the accreditation point attendant will first make sure that the information entered in the personal web office is correct and up to date. In the event of any discrepancies, it will not be possible to issue a badge the same day.

Collection of participant badge by third party

If someone will be collecting a badge by power of attorney, they will need to present the following:

  • Authorized person’s passport;
  • Original standard power of attorney;
  • List of participants (attached to the power of attorney);
  • Copies of participants’ passports.

The power of attorney form and a completed example will be available for downloading from the Badge collection section of the website closer to the dates of the Forum.

Accreditation points

Participants may collect their badges by visiting one of the accreditation points.

Locations of accreditation points and opening hours will be published in the Badge collection section of the website closer to the dates of the Forum.

Replacement of accreditation badges

If a badge has been lost or damaged, it is important to speak immediately to an administrator at any accreditation point, or Help Desk, or call +7 (495) 777 0511. The lost badge will then be blocked and a duplicate badge will be issued to the holder at the accreditation point or Help Desk upon written request.

Transport services

Shuttle buses

During 22–25 October, shuttle buses for participants and media representatives will run on the following routes:

  • Between Sochi International Airport and hotels for Forum participants
  • Between Sochi International Airport and the Forum venue
  • Between hotels for Forum participants and the Forum venue

Detailed information about shuttle routes and timetables will be available on the Forum website closer to the start of the Forum.

Accreditation of personal vehicles

Forum participants may obtain accreditation for a personal vehicle in order to access the Olympic Park Main Media Centre and pick-up/drop-off zones at the official Forum hotels and cultural programme event locations.

Detailed information about conditions for accreditation of personal vehicles and drivers will be available on the website closer to the start of the Forum.

Car rental

Forum participants will have an opportunity to rent an accredited vehicle with a driver. You may submit a car rental application in the Car rental section on the website.

Hotels

The list of recommended hotels offering special rates for Forum participants will be available in the Hotels section of the personal web office closer to the time of the Forum.

Contacts

For more information, please contact the Russia–Africa Summit and Economic Forum information centre:

Tel.: +7 (495) 777 0511

Email: russia-africa@roscongress.org